The Problem: Every Sales Email Sounds the Same

Open your inbox. Chances are, you'll find dozens of sales emails that start with "I hope this email finds you well" or "I came across your company and thought…"

Generic. Templated. Ignored.

In B2B sales, decision makers receive hundreds of outbound emails per week. The ones that get responses? They’re relevant, personalized, and demonstrate real understanding of the recipient’s business challenges.

But here’s the catch: creating truly personalized emails at scale is time-consuming and nearly impossible with traditional prospecting tools.

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The Inoopa Difference: AI-Powered Email Generation

Inoopa doesn’t just provide you with a list of companies and contact details. We give you three critical data points that transform how you approach outbound sales:

• Decision Maker Names – The exact person you need to reach
• Job Titles & Roles – Understanding their responsibilities and pain points
• Company Descriptions – What the company actually does (not just outdated NACE codes)

But here’s where it gets powerful: our AI uses this data to generate hyper-personalized outbound emails that speak directly to each prospect’s context.

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How It Works: From Data to Personalized Email in Seconds

Step 1: Accurate Company Classification

Unlike traditional databases that rely on outdated NACE codes, Inoopa’s semantic AI analyzes what companies actually do by examining:

• Websites and online presence
• Job postings and vacancies
• News mentions and product descriptions

Result: 93% data accuracy vs. ~60% with traditional classification methods.

Step 2: Decision Maker Identification

We identify the right person in each organization:

• Sales Directors
• Marketing Managers
• Head of IT
• Procurement Leads
• C-level executives

Step 3: AI Email Generation

Our AI takes these inputs and generates contextual, personalized emails that:

• ✅ Reference the recipient’s specific role
• ✅ Speak to their industry challenges
• ✅ Highlight relevant use cases
• ✅ Maintain a natural, professional tone
• ✅ Include a clear, non-pushy call-to-action

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Real Examples: See the Difference

Example 1: English – Food Services (Spadel)

Generic Template (Before Inoopa)

Dear Sir/Madam,
I hope this email finds you well. We offer data solutions that help companies grow. Would you be interested in a call?
Best regards

• Open rate: ~5%
• Response rate: <1%

Inoopa AI-Generated Email (After)

Bonjour Filip,
J’ai vu votre profil sur LinkedIn. En tant que Sales Director chez Spadel, marktleider in natuurlijk mineraalwater in de Benelux, vous savez à quel point il est important d’identifier rapidement les nouvelles opportunités retail et les points de vente en croissance.

Chez Inoopa, nous avons développé une intelligence artificielle sémantique qui classifie les entreprises selon leurs activités réelles. Pour Spadel, cela signifie que vous pouvez cibler de manière très précise :

• Les nouveaux hôtels et restaurants par région et type
• Les cafés et bars qui servent des boissons premium
• Les bureaux avec leurs propres facilités de restauration
• Les nouvelles ouvertures horeca dans des régions spécifiques

Notre base de données de plus de 4 millions d’entreprises au Benelux, avec une fiabilité de 93%, vous aide à identifier plus rapidement les nouveaux prospects On Trade.

Seriez-vous disponible pour un court échange ?

Bien cordialement,
Jean-Pol

• Open rate: 35–40%
• Response rate: 8–12%

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Example 2: Dutch – B2B SaaS (Exact Online)

Generic Template (Before Inoopa)

Beste heer/mevrouw,
Wij bieden software oplossingen voor de financiële sector. Heeft u interesse in een gesprek?
Met vriendelijke groet

• Open rate: ~5%
• Response rate: <1%

Inoopa AI-Generated Email (After)

Beste Roel,
Via LinkedIn zag ik je profiel. Als Sales Manager Finance bij Exact weet je hoe belangrijk kwalitatieve leads en actuele data zijn.

Bij Inoopa hebben we een semantische AI ontwikkeld die bedrijven classificeert op basis van wat ze écht doen. Voor Exact Finance betekent dit dat je heel gericht kan zoeken naar bijvoorbeeld:

• KMO’s die nog werken met verouderde boekhoudsoftware
• Groeiende ondernemingen die hun Excel-boekhouding ontgroeid zijn
• Bedrijven met complexe financiële stromen en rapporteringsbehoeften
• Accountantskantoren die hun klanten willen migreren naar cloud

Onze database van 4+ miljoen bedrijven in de Benelux, met 93% data betrouwbaarheid, helpt je om sneller de juiste prospects te identificeren.

Zullen we eens kennismaken? Een korte call volstaat om te zien of er een fit is.

Met vriendelijke groeten,
Jean-Pol Boone
CEO & Co-founder | Inoopa

• Open rate: 38%
• Response rate: 10%

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Example 3: French – Manufacturing Equipment (Saint-Gobain)

Generic Template (Before Inoopa)

Madame, Monsieur,
Notre entreprise propose des solutions pour le secteur de la construction. Seriez-vous intéressé par une présentation ?
Cordialement

• Open rate: ~4%
• Response rate: <1%

Inoopa AI-Generated Email (After)

Bonjour Jurgen,
J’ai vu votre profil sur LinkedIn. En tant que Commercial Director chez Saint-Gobain Glass Benelux, vous savez à quel point des leads qualifiés et des données actualisées sont essentiels.

Chez Inoopa, nous avons développé une intelligence artificielle sémantique qui classifie les entreprises selon leurs activités réelles. Pour Saint-Gobain Glass, cela signifie que vous pouvez cibler de manière très précise :

• Les promoteurs immobiliers avec des projets de construction actifs
• Les bureaux d’architecture qui spécifient des solutions en verre
• Les entrepreneurs et entreprises de construction par région
• Les poseurs de verre et façadiers en pleine expansion

Notre base de données de plus de 4 millions d’entreprises au Benelux, avec une fiabilité de 93%, vous aide à identifier plus rapidement les bons prospects et à enrichir votre CRM.

Seriez-vous disponible pour un court échange ? Un appel de 20 minutes suffirait pour explorer les synergies possibles.

Bien cordialement,
Jean-Pol Boone
CEO & Co-fondateur | Inoopa

• Open rate: 42%
• Response rate: 11%

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Key Takeaways from These Examples

🇬🇧 English Email Strengths

• Professional yet approachable
• Clear value proposition upfront
• Concise and scannable format

🇳🇱 Dutch Email Strengths

• Direct, no-nonsense tone
• Uses “je” (informal you), common in Dutch B2B
• Bullet points for easy scanning
• Clear, actionable CTA without pressure

🇫🇷 French Email Strengths

• Professional “vous” form
• More elaborate language structure
• Emphasis on synergies and collaboration
• Polite but confident tone

All examples:

• ✅ Reference the recipient’s exact role and company
• ✅ Demonstrate understanding of specific challenges
• ✅ Provide industry-specific use cases
• ✅ Include concrete data (4M+ companies, 93% accuracy)
• ✅ End with a low-pressure, specific ask

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The Power of Multilingual Personalization

In the Benelux market, language matters. A Flemish Sales Director expects Dutch. A Walloon procurement manager prefers French. International companies may work in English.

Inoopa’s AI doesn’t just translate — it adapts tone, cultural nuances, and business etiquette for each language.

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Why This Matters for Sales Teams

1. Massive Time Savings

Generate personalized emails in seconds instead of spending 10–15 minutes per prospect.

2. Consistency at Scale

High-quality personalization, even for hundreds of prospects.

3. Better Engagement

Emails that speak the recipient’s language and business reality.

4. Multilingual Support

Dutch, French, English, and German — ideal for Benelux markets.

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Use Cases Across Industries

• Energy – Targeting high-consumption companies without monitoring tools
• Insurance – Identifying companies with incorrect NACE codes
• HR Services – Finding fast-growing companies with HR complexity
• SaaS – Locating businesses ready for cloud migration
• Logistics & Fleet – Targeting companies with growing transport needs
• Manufacturing & Construction – Reaching architects, developers, and contractors

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The Technology Behind It

Inoopa’s email generation leverages:

• Natural Language Processing (NLP)
• Semantic AI for accurate classification
• GPT-based models fine-tuned for B2B sales
• Multilingual capabilities (NL, FR, EN, DE)
• Tone adaptation by industry and seniority
• Cultural awareness per market

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Getting Started

1. Define your ideal customer profile
2. Access Inoopa’s enriched database (4M+ companies)
3. Generate personalized emails with AI
4. Send, track, and optimize

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Conclusion: The Future of Outbound is Personal

Generic spray-and-pray campaigns are dead. Decision makers expect relevance from the first touch.

With Inoopa’s AI-powered email generation, you combine automation efficiency with human-like personalization — at scale.

The result: higher open rates, better response rates, and more qualified conversations.

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Want to see it in action?

📧 Contact: jpol.boone@inoopa.com
🌐 www.inoopa.com
📍 Brussels, Belgium

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About Inoopa

Inoopa is a Belgian AI company specializing in semantic business intelligence for the Benelux market. Our platform provides B2B sales teams with accurate company data, decision maker contacts, and AI-powered personalization tools to drive revenue growth.